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Main Startup Open Shift Scheduler Final Break Report Branding/Notes Outgoing SMTP Email Notification Problems
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Reporting Menu Item Features
Give'em a Break's Reporting menu offers a comprehensive collection of various shift scheduler reports and logs. You can use these reporting tools for employee work scheduling, employee tracking and any type of employee data based on the needs of your company's business model. Additional real-time status reporting features provide a different perspective from the main dashboard interface which will assist operators to successfully manage employee breaks and job position coverage throughout the workday shift. Generate Final Break Report You can manually create/generate the shift scheduler Final Break Report at any time by clicking on this reporting menu item. The Final Break Report includes detailed information about the active workday shift. If Give'em a Break's Branding feature is used, detailed information about the company and management will be included in the report too. In addition, all employees in the shift scheduler (Employees list and the Off Work list) and their workday breaks will be included in the report. Here is a typical employee entry from a Final Break Report. ---------------------------FIRST BREAK
REPORT--------------------------- Here is a typical header of a Final Break Report.
Give'em a Break's Final Break Report feature is entirely independent of shift scheduler usage and it can be generated at any time. Important: The Final Break Report is not automatically created/generated, saved or archived at any time during the workday shift. Use the End Time for Shift Scheduler feature (located in the Options.../Settings window) to automatically create and archive the shift scheduler's Final Break Report.
View Final Break Reports You can view, open (double click the desired entry) and delete existing shift scheduler Final Break Report's at any time by clicking on this reporting menu item. The Final Break Reports window will display a list of all Final Break Report that have been created/generated either manually or automatically. The most recent report created will display on the top line in the window. You can delete one or multiple reports simultaneously. Here is a picture of a typical Final Break Reports window.
Email Reports There are two different types of reports that can be manually emailed to management. They are: -Final Break Report Click on this menu item to immediately email the Final Break Report to management during or after the workday shift is completed. -Shift Scheduler Reports Click on this menu item to email the Final Break Report and all shift scheduler Employees worksheets to management during or after the workday shift is completed. This feature will attach all reports to the outgoing email. Considering this, it will take up to 45 seconds to create these reports in real-time and attach the reports to the email. Please note: If there are no employees entered into the Off Work list located on the main dashboard interface, Give'em a Break will not create and attach the Employees Off Work Information worksheet to the outgoing email. The Email Shift Scheduler Reports feature can be CPU intensive temporarily. As a result, this feature can only be used in Manual Tracking Mode. Employees Work Status Information worksheet The Employees Work Status Information worksheet will display the current state of all employees First, Lunch, and Last breaks throughout the workday shift in real-time. In particular, you can view completed breaks, breaks in progress, the countdown time remaining for an employee's break and the amount of time until the next employee break starts. The columns can be sorted. You can also export the worksheet contents into an Excel spreadsheet. Worksheet cells cannot be modified in this worksheet. Here is a typical worksheet.
You can view, open (double click the desired entry) and delete existing worksheets at any time by clicking on the View Worksheets menu item. Here is a typical View Worksheets window. Please note: You must use the Export to Excel... feature first in order for a worksheet to be listed in this window.
Employees Additional Work Status Information worksheet The Employees Additional Work Status Information worksheet will display the Employee Name, Current Position, First Relief, First Position, Lunch Relief, Lunch Position, Last Relief and the Last Position columns. The columns can be sorted. By sorting the desired columns, management can easily see and understand which employees are assigned to job positions and which employees are primarily Relief Employees, how many employees the Relief Employees provide relief breaks too and job position coverage after the First, Lunch, and Last Breaks complete. You can export the worksheet contents into an Excel spreadsheet. Worksheet cells cannot be modified in this worksheet. To view this worksheet, click on the Employees Work Status menu item on the Reporting menu and then click on the Additional Work Status... menu item. Here is a typical worksheet.
Employees Work Schedule Information worksheet The Employees Work Schedule Information worksheet provides important employee break details and work schedule information. Management can use this sheet to schedule work days and work hours for employees. In addition, employee data such as contact phone numbers, email addresses and employee ID's can be manually entered into the sheet. The data can be exported to an Excel spreadsheet at any time. The columns can be sorted. The column cells that can modified for each employee are: Work Days, Shift Hours, Phone Number, Email Address and Employee ID. Double click the desired cell to add, modify or delete the relevant data. All employees Shift Hours will be published in the Final Break Report when that report is manually or automatically generated.
Employees Off Work Information worksheet The Employees Off Work Information worksheet keeps track of employees who are not working and why they are not working the workday shift. The worksheet displays the employee's name and their most recently assigned job position. The Work Days and Shift Hours columns data can be modified for each employee and any changes made will automatically update the Employees Work Schedule Information worksheet too. As you can see, you can add, modify and delete employee data in the Illness, Vacation, Jury Duty, Family Leave, Workers Comp and Disability column cells for each employee respectively. Example: You can add start/end dates, return dates or any desired data that will provide descriptive information of why employees are not working, how long they will be out of work and/or when they will return to work.
The Employees Off Work Information worksheet offers the ability to rename specific column headers. This feature gives management the option of configuring the worksheet to their own reporting requirements based on the type of business and management's business model. Click on the Off Work Headers menu item to modify the headers.
Employees Job Positions Information worksheet The Employees Job Positions Information worksheet keeps track of shift scheduler job positions throughout the workday shift. The four categories are: All Job Positions (this column includes every job position added to the shift scheduler). Positions Filled (this column includes the position type assigned to at least one employee and the count of a job position). Positions Off Work (this column displays the job positions assigned to employees that are not working and are listed in the Off Work list located on the main dashboard interface). Positions Unfilled (this column includes any job position that is not assigned to any employee in the Employees List. If a job position is assigned to only one employee and that employee starts their break, their job position will be temporarily added to this column which indicates that no employees are currently providing coverage at that position. Once the employee's break has completed, the job position will be removed from the column provided that the employee resumes working at that job position. If the employee works at a different job position after their break completes and no other employee is working that job position, the job position will remain in this column. This category also gives management the ability to modify the Work Days and Shift Hours data for those job positions. Double click on any of these cells to make changes). This worksheet feature will help to organize, keep track and plan for job position coverage to meet your business model goals.
Employees Workweek Information worksheet The Employees Workweek Information worksheet is designed to schedule employees work schedule days based on the day of the week. In this example, the worksheet is being used to schedule employees workdays and hours per each calendar day. The columns can be sorted. You can also export the worksheet contents into a Excel spreadsheet. All calendar day columns can be modified. The Employee Name and Assigned Position columns cannot be modified.
Employees Custom Information worksheet The Employees Custom Information worksheet is a dynamic feature created for managing employee information. This feature is available for any type of management input. You can manually enter any data into any column cell or you can use the Import Custom Sheet menu item feature to automatically import data from an Excel spreadsheet. When importing data, the column headers will be accounted for, so start your data in Excel on line 1. If there is any existing data when you import data from an Excel spreadsheet, the existing data will be overwritten by the data that is being imported. You can use the Export to Excel... feature to export the existing data first before importing any new data. To clear all of the data in the Employees Custom Information worksheet immediately, import a blank Excel worksheet.
The Employee Custom Information worksheet offers the ability to rename specific column headers. This feature gives management the option of configuring the worksheet to their own reporting requirements based on the type of business and management's business model. Click on the Custom Sheet Headers menu item to modify the headers.
Employees Worksheets Menu Items Numerical Values Defined Many of the Employees shift scheduler worksheets display a numerical value next to their name. The definitions of those values are: Working Employees = 19 (This value is the amount of employees displayed in the Employees list located on the main dashboard interface). Employees Off Work = 7 (This value is the amount of employees displayed in the Off Work list located on the main dashboard interface). Job Positions = 21 (This value is the total amount of all unique job position names that have been added to the shift scheduler. This list is available by clicking on the Please Select... combo box drop down list that is located below the Current Position list on the main dashboard interface). Employees Workweek = 26 (This value is the total amount of employees included in the shift scheduler).
Branding/Notes The Branding/Notes menu item displays the Final Break Report Branding/Notes feature. Manual Mode Shift Log The Manual Mode Shift Log will record employee break shift scheduler operations throughout the workday shift. The log will include the employee's name, start time and end time of the First, Lunch, Last Break plus the Relief Employee name. The log can be manually cleared. The log will automatically clear after 2000 entries. Automatic Mode Shift Log The Automatic Mode Shift Log will also record employee break shift scheduler operations throughout the workday shift. The log will include the employee's name, start time and end time of the First, Lunch, Last Break plus the Relief Employee name. The log can be manually cleared. The log will automatically clear after 2000 entries. Email Notifications Log The Email Notifications Log will record all shift scheduler outgoing email notifications that are sent throughout the workday shift. The log will include the type of email that was sent out and the date/time that the email was sent. The log can be manually cleared. The log will automatically clear after 2000 entries. Here are the various email notifications that Give'em a Break provides: Manually or automatically send emails to employees to start their breaks Manually or automatically send emails to employees to start their Relief breaks Manually or automatically email the Final Break Report to management Manually email All Shift Schedulers Reports to management Manually email a broadcast message to all employees and management simultaneously. Clear Shift Logs You can manually clear the Manual Mode Shift Log, Automatic Mode Shift Log and the Email Notifications Log simultaneously by clicking on this menu item. Email Error Log The Email Error Log will record any type of outgoing SMTP error that occurs when attempting to send email notifications. If Give'em a Break is unable to email a notification, a log entry will be automatically recorded in the Email Error Log. Click the Email Error log menu item to view the Log. The log entries will contain the error number, description of the error, reason for the error and helpful information on troubleshooting/resolving the problem. When the log reaches 2000 entries, it will automatically clear. You can clear the log at any time by clicking on the Clear Email Error Log menu item. *You can also view additional information on how to resolve the problem by reading the Outgoing SMTP Email Notification Problems section in this help file. Clear Email Error Log You can manually clear the Email Error Log by clicking on this menu item.
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